West Way Community Concern


Page updated 7th Nov 2019

AGM 2019

Our Annual General Meeting will be held on Tuesday 26th November at 7:30pm in the Chapel of the Holy Spirit in St Peter and St Paul’s Church West Way.


  1. Apologies for absence
  2. Minutes of the AGM on 27th November 2018
  3. Election of Chair and Treasurer
  4. Annual report of WWCC activities
  5. Accounts to 31st July 2019
  6. Any other business
(18 Oct) Application P19/V2497/DIS Discharge of condition 23 – Site security management plan. Target Decision Date: 21st November 2019
(18 Oct) Application P19/V2482/DIS Discharge of condition 33 – Contaminated Land. Target Decision Date: 21st November 2019
(18 Oct) Application P19/V2425/DIS Discharge of condition 24 – CCTV and ANPR and 28 – Car parking strategy. Target Decision Date: 14th November 2019
(18 Oct) Application P19/V1637/DIS: 27 – Visibility Splays, approved 11th October 2019 (Condition 24 – CCTV now included in application P19/V2425/DIS

(3 Oct) Application P19/V2339/DIS Discharge of condition 30 – Framework Travel Plan (partial). Target Decision Date: 6th November 2019

(3 Oct) Application P19/V2338/DIS Discharge of condition 19 – Lighting. Target Decision Date: 6th November 2019

(26 Sept) Application P19/V2320/DIS Discharge of condition 29 – Cycle parking. Target Decision Date: 5th November 2019

(26 Sept) Application P19/V2321/DIS Discharge of condition 30 – Framework Travel Plan. Target Decision Date: 5th November 2019

(20 Sept) Application P19/V2237/A : Proposed hoarding attached to scaffolding

(16 Sept) Application P19/V2214/DIS: Discharge of condition 31 – Details of the service vehicle access point on West Way between Elms Parade and Block A. Target Decision Date: 22nd October 2019

(9 Sept) Application P19/V2088/DIS: Discharge of condition 16 – Servicing and Delivery Management Plan. Target Decision Date: 4th October 2019

(24th July) SDC have assured us that they will operate a ‘2 strikes and you’re out’ policy on contractors parking on residential streets. Please inform SDC if you note contractors parking where they should not.

(19 July) Application P19/V1637/DIS: Discharge of conditions 24 – CCTV & ANPR and 27 – Visibility Splays. Target Decision Date: 19th September 2019.  WWCC comment on CCTV proposals

(7 June) – Application P19/V0416/FUL; Variation of condition 2- approved plans to application ref P17/V3298/FUL for internal and external changes to block E. Application approved 13 May 2019. See approval notice here.

(18 Feb) – Vale of White Horse Local Plan 2031 Part 2. Consultation on Proposed Draft Main Modifications.

The Local Plan 2031 Part 2: Additional Sites and Detailed Policies was recently subject to Examination. The Vale has prepared a Schedule of Proposed Draft Main Modifications to the plan.  The schedule reflects the modifications that are considered necessary by the Inspector to make the plan sound. You can find out more on the Vale’s update bulletin. The consultation runs from 18 February 2019 until 5pm on 1 April 2019.  All documents can be viewed on www.whitehorsedc.gov.uk/LPP2. See more details here.

(14 Feb) The new shopping centre will be called ‘West Way Square’. We had commented on the current name ‘Westway Place’ as being at odds with the location ‘West Way’. The Vale have the final say on naming and have been insistent that the name should be spelt as two words. Mace will continue to use ‘Westway Place’ in their marketing to retailers

(16 Jan) Oxford-Cambridge Expressway: It was proposed at the AGM that WWCC should become a member of the No Expressway Alliance (NEA). Following a poll of members, there is a clear view that we should do so, and we have now joined the NEA. See more about NEA and recent information from them here.

(30 Dec) The formal approval notice for the amendments to the approved plans (planning application ref P17/V3298/FUL) was finally issued. See the decision notice here. Most of the conditions for the former plans which have been discharged will apply to these new plans, and other conditions still need formal approval (notably the landscaping). The condition on lighting is intended to protect Arthray Road houses.

SDC held a public drop-in session on 4th June – see slides here. SDC Construction newsletter – click here

(3rd June) The application to change plans (P17/V3298/FUL) was considered by Planning Committee on 30th May

The committee voted to accept the plans, with a number of conditions, including

Removal of the four parking spaces in Church Way nearest Arthray;

A requirement to submit for approval a cycle parking plan, including means of access to each location, method of storage / type of racks to be used and associated security measures to be employed.

(23rd May) – See WWCC comment on the cycle parking here

(16th May) – New plans submitted by Mace showing proposed cycle parking locations on application P17/V3298/FUL

(13th May) – See WWCC comment on the April proposals for changes to the developments plans here.

For more detail on the history of this application, especially the impact on Arthay Road of the previous proposals and WWCC comments, see our resources page.

(27 April) Construction Environmental Management Plan, Planning Application P18/V1029/DIS

Discharge conditions on application ref. P16/V0246/FUL. See more information and links to applications here.

Discharge applications are not subject to public consultation however it is sometimes necessary for the council to consult professional bodies.  If you wish to comment, this can be done by email to registration@southandvale.gov.uk.

(26 Jan) – The landscale plans are now included with the application for changes to the plans (P17/V3298/FUL). Any comments on the landscaping plans can be submitted via the consultation to P17/V3298/FUL

(22nd Jan) WWCC have submitted an additional comment on P17/V3298/FUL, pointing out the conflict between the proposals for landscaping in this discharge application (P18/V0120/DIS) and the proposed deliveries and servicing proposals in P17/V3298/FUL. See this comment here.

(27th Jan)  Sale of West Way Shopping Centre

The West Way Shopping Centre has now been sold to Botley Development Company (formerly Doric). The price was reduced from £13.8m to £12.4m – see statement from Vale here.

Conditions of the sale agreement were ‘waived’ in order to get the sale through –see more information here.

Mace’s application for temporary change of use for Elms Court and Grant Thornton (P17/V1507/FUL)

Approved at planning committee October 2017, subject to conditions.


Mace’s Community Liaison Group

This group includes our elected representatives (District, County, Parish) and reps from community groups and organisations such as WWCC, the Churches, schools, youth club, Brookes etc.

Draft minutes of the Community Liaison Group on Monday 18th December are here.

Questions and answers from Mace are available here .

Mace’s update newsletter:

Members of the Community Liaison Group (CLG) received a draft by email of Mace’s update leaflet. They now inform us that they do not intend to deliver this to households and businesses. Copies are available in the Botley library. It is available on their consultation website or to download here.



The Local Plan 2031 Part 2: Detailed Policies and Additional Sites – Publication Version Publicity Period

Your final chance to comment – consultation open until Wednesday 22 November 2017

Following the Preferred Options consultation in March 2017 and the gathering of evidence, the Vale District Council are nearly ready to submit their Local Plan 2031 Part 2 for independent examination. They have opened a six week publicity period between Wednesday 11 October and Wednesday 22 November 2017. Read more here.


Revisions to plans for the full development (P16/V0246/FUL)

Mace’s proposed revisions to the development constitute a material amendment, and therefore an S73 application will be required, which will enable public consultation to take place on the revisions.

There are also a number of planning conditions which have to be satisfied before any work can start on site, including a Construction Environmental Management Plan.

Mace’s public exhibition

If you missed Mace’s public exhibition on 13th June the boards are now available on their website.  The exhibition was also reported in the Oxford Times.

News articles

Oxford Mail 4th April: Much-loved independents and supermarket bow out of West Way Shopping Centre as bulldozers move in this summer  Broken promises, supermarket and shops forced to close

Oxford Mail 7th April: Community mourns loss of shops at Botley’s West Way shopping centre as bulldozers prepare to roll

6th April: Oxford Guardian: Campaigners call for clarity over shopping centre plans

Let us know what you think of the new proposals, email us.


Association of Botley Communities

The Association of Botley Communities has been set up to “improve and maintain the social, environmental, and economic wellbeing of Botley”. They held a public launch meeting on Friday Feb. 24th in St Peter & St Paul Church Hall. See more on their facebook page.

County-wide Unitary Authority proposal

Oxfordshire County council has published their proposal for a single, county-wide unitary authority for Oxfordshire. This would disband all six of the current councils (County, Vale of White Horse, South Oxfordshire, Oxford City, Cherwell and West Oxfordshire) and there would be new elections for the new council. You can read about it on the one-oxfordshire web site . The proposals have been formally supported by a unanimous vote at the Vale of White Horse District Council.

Neighbourhood Plans

Cumnor Parish have now commenced work on a Neighbourhood Plan for the parish, which includes Dean Court, Farmoor and Cumnor Hill, as well as Cumnor village. See their website, and their Facebook and @MyCumnor on Twitter for latest news and updates and a message from the Parish Clerk about the process here.

North Hinksey Parish Council have been working for some time on a Neighbourhood Plan for North Hinskey and Botley. See their page here.

Applications submitted

The Vale of White Horse District Council has GRANTED planning permission for the Temporary Change of Use of units in West Way Shopping Centre, to allow for relocation of the Baptist Church, Seacourt Hall and Library. The permission is valid for three years from the date of the permission.  See planning application P16/V3234/FUL.

The parent company for Premier Inns have just lodged a request for a premises licence for the new hotel, to allow sale of alcohol for extended hours and exhibition of films. See notice here. Representations to the Licencing Authority (Vale of White Horse District Council) closed 3rd February 2017.

We have sought clarification of the ‘Stopping up order’ for Church Way and Chapel Way. See Mace’s response here.

The developers of Seacourt Retail Park have submitted an application to combine a number of the proposed units to allow Marks and Spencers Food to operate from the combined unit. See planning application P16/V3227/FUL. Consultation closed on 2nd February 2017. Vale’s Target Decision Date is now 21st April 2017.

Next Steps for WWCC

1  Monitoring the development

We will be working with the Vale development enforcement officers to ensure that all the conditions placed on the developers are complied with. If you become aware of any activity which is against the planning conditions, then you can raise your concerns via the Vale’s website . Planning reference is P16/V0246/FUL. Vale’s planning web-site is here.

More information, including a summary of the planning conditions and S106 payments, can be found on our resources page.

2  Engaging with Mace and their contractors

We are involved in Mace’s Community Liaison Group (CLG), which met on 30th November. See notes and other documents from the meeting on our resources page here.

The CLG includes our elected representatives (District, County, Parish) and reps from community groups and organisations such as WWCC, the Churches, schools, youth club, Brookes etc. Mace will continue to update the community as the works progress. Residents with queries for Mace can contact Matt Browne at matt@spbroadway.com or 0203 405 3460.

Thank you to all who attended our ANNUAL GENERAL MEETING on 8th November 2016. The papers from the meeting are available here

Affordable housing?

We understand from the Planning Officer that Mace are not proposing any ‘affordable’ housing but instead are proposing that 10% of the flats would be ‘starter homes’ sold at 80% of market value. These ‘starter homes’ would be one bedroom flats. We don’t believe that people in average jobs, or key workers, would be able to afford these prices. If you support the need for affordable housing please include this in your comments, urge the Planning officer to require real affordable housing in the development. You may also want to write to the Vale Councillors about this issue.

Read our West Way Blog

The West Way Blog is a platform for individuals to share their personal views, concerns and suggestions on the future of Botley’s development. Hosted by WWCC, none of the views expressed are the official view or judgement of the WWCC Committee unless explicitly stated. We welcome a wide range of views and comments, for details and if you want to submit a blog post our Blog Policy Document.

See our recent newsletters here

West Way Community Concern’s reports are available on our resources page

A Vision for Botley and West Way

This vision is about what we want to see in Botley in the future. It’s not about what will be built – it’s about HOW we would like it to be and to work.Our vision for Botley is:

We will want to see the new local centre as:

A good place to meet

Good venues and spaces offer inspiration, entertainment, learning, work, play and community activities for all.

 A good place to do business

An easily accessible location with a full range of local services makes Botley the place for smart businesses looking to work with Oxfordshire’s knowledge-based economy, and an attractive alternative to central Oxford.

A good place to shop and eat

Botley offers diverse shopping from the basic to the unique, and includes cafes, restaurants and a market.

A good place to live, grow up and grow old

Along with a good mix of community facilities Botley has homes for people at all stages of their lives and that they can afford.

A safe and attractive place

The centre of Botley is a place where you would be happy to be at any time of day or night. The design is in keeping with local character.

Read more here.

Please share this with your friends.  It may seem optimistic, but we should be aiming to get what we wan